What to Prepare for if Your Wedding Ceremony and Reception are in Two Locations
When it comes to finding the perfect venue, there are a host of factors to consider. Not only are you looking for a stunning backdrop with a tasteful aesthetic, but you are looking to couple your visual dream with all the necessary practicalities. We get it - finding a venue that caters to the dual needs of both the ceremony and the reception can be hard. At Vista View Events our 3 unique setups allow your celebration to move throughout our property from our scenic mountain backdrop to our stunning barn. This means your ceremony and reception can have distinct styles and flavors, while your guests flow in an easy transition from one to the other.
Not all weddings have the luxury of such ease. Perhaps your ceremony is being performed at a chapel or temple, but your reception requires a liquor license and a dance floor. There are multiple reasons that you might wish to host your day across multiple locations: the trick is creating a water-tight transition plan to help your party migrate from one to the other with ease.
Transportation Is Key
Depending on the distance between your two venues, you need a transportation plan. Is the distance walkable? If not then you need to consider the easiest, quickest, most cost-efficient and streamlined way to move your guests from one location to the next. Is Uber available at your location? If not, is there a local taxi company that you can recommend to your guests? Perhaps public transportation is a viable option? Better still, can you offer a rented shuttle, bus, or another method of corporate transportation in order to keep your guests together?
If you are looking for transportation solutions in the Rifle area then look no further:
Without sufficient organization this could be a logistical challenge! Having a wedding planner with a great team of associates who can usher and guide your guests in the right direction is vitally important. Perhaps hang signs and arrows to navigate people along the right route.
Let’s Get Practical
What practicalities can you provide to make the process of relocation as seamless as possible? Perhaps include an illustrated map in your order of service so that your guests have a pocket-size guide to take with them from your ceremony. You might want to include the numbers for local taxi companies so that guests can make their own arrangements. Sometimes it is the small touches that can go along way. Think through small and thoughtful details that your guests might appreciate. If your guests are walking, consider providing flat pumps or flip flops to save the women in high heels. What about the weather? Could you offer umbrellas for unsuspecting guests who might get caught in the rain?
Timing Is Everything
One key component to organize in advance is building a schedule that factors in the transit time. When your wedding planner is orchestrating the day, they are going to need to stay vigilant and on top of transportation to make sure that everything flows perfectly. You might want to do a test run as part of your rehearsal or walkthrough so that you can develop a fool-proof plan to get everyone from one location to the next, so that your guests can get to the reception on time and be ready to party!
Final Logistics
Go the extra mile with a clear and coherent arrival plan for your guests. Perhaps a valet service to greet them in style? If not, then give clear parking and drop off instructions so that all drivers can navigate arrivals with ease.
Giving your guests a heads up of these fine-tuned logistics can be a huge help. Make sure they are aware of all travel expectations before the day of your wedding. This is where your wedding website can be a vital source of information, giving your guests all the top tips that they need to navigate your wedding day.